Paperwork isn't usually the most visible part of a shipment, until information is missing or an inspection is called in. That's why the DeCA 2026 this represents a significant change for shippers, logistics operators, and carriers. As of October 5, 2026, the administrative control document for public road freight transport It must be generated in digital format..
This measure is designed to improve traceability and streamline controls. It's important to note that digitization is not simply a matter of scanning the same document: the file must be properly prepared before the service begins.
What changes with DeCA 2026?
The Electronic Administrative Control Document It gathers the essential data for each operation.. Although the document already existed, from the indicated date it must be created as a native PDF, stored in an accessible repository and incorporate a QR code linked to a unique web address.
Thanks to this system, officers will be able to download it during a roadside check.. Furthermore, the date and time of creation and any modifications will be recorded. Therefore, photographing or scanning a paper document will not be valid, rendering the traditional format invalid.
Who is affected by this measure?
The obligation applies to the domestic public transport of goods by road and cabotage operations carried out in Spain. International transport, however, uses the documentation stipulated in the relevant conventions. Ancillary private transport is also excluded from the general scope of the DeCA.
In an operation of national transport, the parties involved are primarily the contracting shipper, who directly arranges the service, and the actual carrier, who performs it. Both are obligated to complete the document and are responsible for the information provided. Therefore, prior coordination is just as important as having the right tool.
Mandatory data from DeCA 2026
The document must clearly identify the shipment and the companies involved. At a minimum, it must contain:
- Name, NIF and address of the contractual shipper.
- Name or business name and tax identification number of the actual carrier.
- Place of origin and destination of the goods.
- Nature and weight of the cargo transported.
- Date of service and vehicle registration.
- Special circulation permit, where applicable.
Observations or incidents can also be added. If the vehicle or any other information changes during the route, the DeCA will need to be updated, and the correct version must be sent to the driver.
DeCA 2026 technical requirements
For the file to be valid, it must meet several conditions:
- It must be a native PDF of up to 5 MB, not a scanned image.
- Generate before the effective start of transport.
- Include a QR code with a unique, secure, and direct download URL.
- Remain available during the service and be kept for at least one year.
Access cannot depend on passwords, forms, or intermediate buttons. In other words, upon scanning the QR code, the inspector must be able to directly download the corresponding PDF.
DeCA 2026: Paper, Signature and eCMR
The fact that the DeCA is digital does not prevent the driver from carrying a printed copy. They can display it on a mobile device, present it on paper with its QR code, or simply show the code. However, the original file must have been generated digitally.
It is also not mandatory to sign it for it to have administrative validity. Furthermore, It should not be confused with the eCMR: the entry into force of DeCA 2026 does not make the electronic consignment note mandatory for international transport.
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